PII. PHI. KEYWORDS.
AUTOMATED REDACTIONS

Automated redactions are a cost-effective, simple and powerful way to identify PII, PHI and keywords in any document. Create black-bar redactions that you can download in minutes. Protect sensitive data while meeting compliance requirements.*

Document Preparation

Import/scanning: Prior to using iCONECT’s built in OCR (which includes support for handwritten documents*)  and running mass redaction, a pre-processing workflow cleans up each document to ensure optimal OCR (Optical Character Recognition). This includes:

• Automated De-speckle – Removes noise from the background to create cleaner text for OCR.
• Automated Binarize – Converts multi-color images (RGB or other) to black and white monochrome images to create cleaner text for OCR.
• Automated De-skew –Each page in the document is oriented correctly tooptimize character and word.

Search, Organize and Redact

Search for Sensitive Terms: iCONECT easily generates a report that lists the total number of artifacts in the entire collection and the total number of documents with the sensitive words or phrases.

• Bulk search for Sensitive Terms: Clients can create a text file with 100’s of words and phrases. This file and list can be updated when needed, keeping search results in sync with inputted words.
• Auto-folder results:  Choose to automatically folder documents that contain PII, to QC batches of documents for the applied PII.

Inverse Redaction:  With iCONECT’s  ‘inverse redaction’, a user can with one redaction action select and expose text while redacting the balance of the document.

Auto-Save: Each manually applied redaction is auto-saved leading for a higher level of efficiency.

Restriction on ‘Advance to Next’: Administrators can restrict navigation until a decision to redact or not-redact is applied as a tag.

Search Report of PII: Personal Identifiable Information (PII) is defined as any representation of information that permits the identity of an individual to whom the information applies to be reasonably inferred by either direct or indirect means. iCONECT easily generates a report that outlines the total number of artifacts in the entire collection and the total number of documents that contained PII.

Automated Redaction Automated redaction can be used to redact anything from individual’s Tax ID number corresponding Social Security Numbers, names, addresses, anything that can be searched for can be redacted.

Any Data Type, From Any Country, In Any Language:

Multiple PII types: Search, report, and redact artifacts including standard PII such as name, address, phone, city, or credit card numbers – and even jurisdictional-specific PII such as passport numbers, USA EIN numbers, or Italian driver’s licenses.

Multi-country identification: PII from 51 countries, including USA, Canada, and the UK are detected.

Multi-language characters: The system recognizes a full Unicode character set to identify and redact artifacts from many languages, including Chinese, Japanese, Korean (CJK).

Custom Text on Redactions: the ‘custom text redaction’ feature, allows users in a project to apply standardized custom redactions, such as unique ID numbers, to ensure consistent syntax and minimize errors.

Tax forms, Excel spreadsheets and more: Files that have been traditionally problematic, such as legacy TIFF images, lengthy tax forms with 10-12 redactions per page, and Excel sheets, are scanned and redacted easily. iCONECT handles and processes over 820 different native file types.

System Architecture and Scaling

In-House or Cloud-based: iCONECT can be run in-house or via the cloud as a stand-alone system or as an integrated component of a FOIA disclosure workflow.

Scaling: iCONECT uses a unique ‘worker architecture’ that allows administrators to increase the CPU count and apply it to redactions. With isolated Redaction Workers, there is no detrimental effect on other functions of the platform while large redaction projects are running.

QC and Validation:

Secure Progress Sharing: In any situation where a client or third party must review project progress, administrators can quickly and easily share an individual file or a group of files with a user. Further, the user can be given ‘read only’ rights (they cannot change the file), or rights that allows editing.

Search for Redactions: Documents containing redactions can be searched then foldered for further analysis and review.

Statistical Sampling: Use built-in Statistical Sampling to generate a sub-set of the documents that meet sample requirements prior to disclosure. Users can set the accepted threshold, create a folder for QC, and share it with clients or third parties for error checking.

Quality Control: mplement  a QC process to easily identify ‘False Positives’ (artifacts that are found but not relevant) or ‘False Negatives’ (artifacts that may have been overlooked by the automated process.) Redaction errors can be assigned for QC and modification.

Control Redactions (or: Easily Secure and Produce Redactions of Your Choice): Each document can have multiple redaction sets. You can easily include or exclude a set for printing or download, share a set, or export or produce one or more sets.

Individual Artifact Scoring: Confidence level scoring of the redaction is at the artifact level. This means that if a document has 98% on all artifacts except for one artifact that scores 35%, it can be tagged for manual review.

Redaction and User Activity Logging: All redactions and edited redactions are logged. Additionally, all navigation, tagging, printing, sharing, exporting, and redaction activity is logged by user, date, time, and IP address.

Workflow Flexibility for FOIA-Government, Commercial, and Legal Redaction Projects

 

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